Guides
Written for the person who actually has to produce the number, defend it in a budget meeting, and do it again next year. Every guide cites its sources.
- Fleet finance
Setting fleet chargeback rates that survive budget season
How to build a two-part internal chargeback rate — fixed monthly plus variable per-mile — that recovers your real costs and holds up when a department head challenges it.
Includes a calculator - Fleet finance
Moving fleet to an internal service fund
What an internal service fund actually changes, when the move is worth it, and the sequence of decisions that has to happen before the first billing cycle.
- Replacement & lifecycle
Building a replacement scoring model
How to rank vehicles for replacement using a point model — what to score, how to set thresholds, and why the model's real job is defending the list rather than producing it.
Includes a calculator - Replacement & lifecycle
Justifying fleet replacement to a council or board
How to build a replacement request that survives a public budget meeting — what elected officials actually respond to, what to leave out, and how to handle the deferral question.
- Maintenance & uptime
Measuring and fixing PM compliance
PM compliance is the one maintenance metric that predicts most of the others. How to define it honestly, measure it without gaming it, and raise it when the shop is already behind.
- Maintenance & uptime
In-house shop or outsourced maintenance?
Comparing a vendor invoice to a technician's wage is the wrong comparison. How to build a loaded shop rate, find your break-even, and decide what to keep.
- Procurement & buying
Buying fleet vehicles and software through cooperative contracts
How Sourcewell, OMNIA Partners and NASPO ValuePoint work, when a co-op contract satisfies your competitive-bid requirement, and when to bid it yourself.
- Procurement & buying
Writing a fleet management software RFP
How to structure a fleet software RFP around outcomes and scored criteria instead of a feature checklist, so the responses actually tell you something.
- Compliance
Do the DOT rules apply to my fleet?
The federal thresholds that pull a vehicle into the motor carrier regulations, the interstate-commerce trap that catches local fleets, and what actually changes once you are in scope.
Includes a calculator - Safety & people
Building a fleet safety program that insurers recognise
The policy, MVR cadence, training records and review board that make a safety program real, and what an insurer or defence counsel will ask to see.
- Electrification
Which municipal assets to electrify first
A four-filter screen for EV candidates in a municipal fleet — duty cycle, class economics, electrical service, shop readiness — and how to name the assets that should wait.
- Costs & KPIs
What actually belongs in cost per mile
Cost per mile is the most quoted and least comparable fleet metric. What to include, why depreciation is usually the missing piece, and how to use it without being misled by published benchmarks.
Includes a calculator